University of Evansville

AceNotes Today

Monday, March 16, 2020

* Update from the Office of Accounting and Audit

Through March 27th, our office will continue to process checks and payroll in accordance with our regular schedule with one exception.  There will not be a check run on Thursday, March 26th.  Please review the following information regarding the submission of documentation for processing.

Accounts Payable 
• Vouchers submitted by 5:00 pm on Monday (with all departmental approvals) will be paid in the Tuesday or Thursday check run of that week. 
• During this time, vouchers and invoices can be emailed as a PDF or delivered to the Office of Accounting & Audit. 
• Original receipts are required (as always) before we can process a reimbursement. 

• Timecards/timesheets need to be submitted by Saturday, March 14th at midnight.
• Supervisors will need to approve the timecards/timesheets by noon on Monday, March 16th. 

* Coronavirus Information for Students, Faculty, and Staff

Coronavirus (COVID-19) Information

* Call for Nominations: Dean of Students Leadership Awards

Nominations are now being accepted for consideration of The Howard S. Rosenblatt “Dean of Students Leadership Awards.” These awards will be presented at the 27th Annual Leadership Awards Reception scheduled for April 22, 2020 at 7:00 p.m. Invitations will be prepared by the Center for Student Engagement.

Awards are presented in the following categories:

  • Student Organization Advisor of the Year
  • Student Organization of the Year
  • Student Leader of the Year

Over 80% of UE students participate in at least one student organization or program. These organizations are successful because of the commitment of the student leaders and the advisors who give freely of their time and support. The recipients of these awards are selected based on their commitment to the University of Evansville as well as the development and success of their efforts within their chosen student organization.

The deadline for nominations is March 27, 2020. Submit your nomination.

If you have any questions, please contact the Vice President for Student Affairs/Dean of Students office at 812-488-2500 or

Thank you in advance for celebrating our student leaders’ achievements!

Carleen Barnes


Info You Should Know

* Richard Gerst and Nicholas Harmon "Present" at Conference

Dr. Harmon, assistant professor of physics, and Richard Gerst, senior physics/math major, were scheduled to give talks at the American Physical Society's (APS) March Meeting in Denver, CO during the first week of March. Unfortunately the conference was cancelled. Their presentations were made public on the APS abstract in lieu of live presentation.

The work by Richard was conducted last summer and over the course of the last two semesters thanks to UExplore. Richard studied how electrons move through organic semiconductors and focused on how their spin (internal magnetism of an electron) changed while they moved. A large portion of the work was to develop and improve simulations of the phenomena. Richard's contributed presentation slides, "Simulating Spin Relaxation in Organic Semiconductors", can be found at

The presentation by Dr. Harmon, "Magnetoresistance Measurements as an Alternative to Magnetic Resonance Methods for Studying Paramagnetic Defects", dealt with a new technique to explore defects in materials. The technique is an alternative to magnetic resonance (e.g. MRI or EPR) that offers several advantages when studying defects in electronic devices (like transistors). Dr. Harmon's invited presentation slides and talk can be found at

Nicholas Harmon

* Scheduling Appointments: Center for Career Development

Scheduling an appointment with the Center for Career Development is easy. Go to For complete information regarding appointment scheduling and the status of events, visit the webpage, You will also find the university's response to the Coronavirus and updated career center information.

Donna Schmitt

* Campus Mail, Package and In-House Supply Order Update

As UE continues to implement a variety of measures to prevent the spread of COVID-19, campus mail, packages and In-House supply orders will be handled differently as of Friday, March 13, 2020, until normal operations resume:
• Distribution Services will “hold” mail, packages, and in-house supply orders for campus buildings (i.e. academic buildings) that are “closed” (locked). However, departmental representatives working in closed buildings may pick-up their mail/packages/supply orders from Distribution Services, anytime between 9:00 a.m. to 4:30 p.m., Monday – Friday.

• Distribution Services will deliver mail, packages, and in-house supply orders to “open” (not locked) campus buildings (i.e. Olmsted and Igleheart).

For questions, email

Kim Winsett

* Now Accepting Nominations for Alumni Association Awards

Each year, the Alumni Association recognizes the outstanding service and accomplishments of its members. We are accepting nominations for each of the four awards through March 30, 2020. Please consider making a nomination of a worthy candidate today!

The 2020 Alumni Awards Celebration will be held on Friday, September 18, 2020 in Eykamp Hall on the second floor of Ridgway University Center. The evening will start off with a cocktail reception in the Class of 1959 Gallery and Lounge with dinner and awards program following.

Samuel Orr Honorary Alumnus/a Award

The University of Evansville Alumni Association created the Samuel Orr Honorary Alumnus Award to recognize non-alumni for their service and commitment to UE. This award, established in 1971, was renamed in 1997 in honor of Dr. Samuel Orr who served the University as a trustee for 59 years. It is the highest honor the Alumni Association can bestow upon a non-alumnus.

The Distinguished Alumnus/a Award

Recognizes an individual (or couple) for distinction in their profession and service to their community and UE. It is the highest honor the University of Evansville Alumni Association can bestow.

The Young Alumnus/a Award

Presented to a recent graduate each year in recognition of his or her personal and professional achievements and service. This award, established in 1997 by the Alumni Association Board of Directors, was created to recognize personal and professional achievements of alumni early in their careers.

Edie Bates Volunteer Service Award

In 1998, The University of Evansville Alumni Association Board of Directors established the Edie Bates Volunteer Service Award. The award recognized Edie Bates exceptional volunteerism within the University alumni community. This award is given each year to volunteers who show the same selfless dedication that Edie Bates displayed through her service to others and to the University.

Submit a Nomination at

Jennifer Whitaker

* Outstanding Teacher Award

The University of Evansville Alumni Association recognizes an Outstanding Teacher for exemplary instruction and student support at Spring Commencement. UE administrators, faculty, staff, student and alumni may nominate a faculty member who exemplifies the award’s criteria for outstanding teaching effectiveness that inspires the intellectual development of students.

Please use the link below to nominate a faculty member for the auspicious occasion.

Full-time faculty who have taught in the classroom at UE for two years or more and hold the rank of lecturer, instructor, assistant professor, associate professor or professor are eligible for nomination. Past award recipients include: Dr. Margaret Stevenson, 2015; Dr. M. Kevin Gray, 2016; Dr. Mary Ellen Wylie, 2017; Dr. Tony Beavers, 2018 and Dr. Atefeh Yazdanparast, 2019.

The deadline to submit a nomination is Monday, March 23, 2020, at 5 pm. For questions, contact Tracey Folden at

Tracey Folden

* 2020-21 Dr. Marvin E. Hartig Memorial Scholarship

Family, friends and loved ones of the late Dr. Marvin E. Hartig are pleased to announce the application process for the Dr. Marvin E. Hartig Memorial Scholarship. This scholarship is dedicated to the loving memory of Dr. Hartig, Dean of Evansville College’s Evening College in 1967, and administrator for the Center for Advanced Study, director of the Evansville chapter of the American Institute of Banking (AIB), and the international student advisor. In 1974, Dr. Hartig was appointed Dean of Academic Services. He retired in 1984 after serving his alma mater for thirty-five years and passed away in 2007.

This scholarship will be awarded annually to a deserving sophomore student. Preference will be given to a student working while being enrolled as a full-time student. International students are encouraged to apply.

Download the Dr. Marvin E. Hartig Memorial Scholarship application.

Deadline: Please return all materials to the Office of Student Financial Services by May 1, 2020. Application and essay can be submitted via email to:
Amanda Wood, administrative assistant to the Office of Student Financial Services, at

The decision will be announced on Monday, June 29, 2020.
Questions: Amanda Wood, administrative assistant to the Office of Student Financial Services, at or 812-488-2364.

* Writing Center (ONLINE) to Return After Spring Break

The Writing Center will be using the website for appointments once we return from our extended spring break. The link you use to make your appointments should also be the link you go to to meet with a tutor face-to-face online. Be at MyWCOnline during the time you’ve signed up, and make sure you actually make an appointment and that you’re online on the website when your appointment is supposed to begin. If you have any problems, please email Thank you!

Katie Mullins

* Updated Bookstore Hours for March

Due to the campus precautions for COVID-19, the bookstore will be closed until March 30th. Online ordering is still available and we will be fulfilling those orders are we come in.

We apologize for the inconvenience this may cause, but please contact us by email,, if you are in need of anything.

Please stay safe and we'll see you after the closure with our newly renovated store!

Becky Lamont

* Masters/Doctoral Grads Still Needing to Order Cap and Gown

If you are a Masters or Doctoral grad who still needs to order your cap/gown/hood, you have until March 27th to do so by email. Please email us at with you name, your degree, phone number, best email, and height.

Your prepackaged regalia will arrive in mid- to late April, and we will be sending out an email blast to everyone who has ordered. You will pay the time of pick-up.

Becky Lamont

* TIAA Individual Counseling

The TIAA-CREF representative will be on the UE campus for individual counseling sessions on Tuesday, March 24, 2020.  To schedule an appointment, call TIAA-CREF at 1-800-732-8353.

These appointments will be held in SOBA room 153, Eades Music Room.

* Tiffany Griffith Presents at Conference

Dr. Tiffany Griffith presented a paper on role-playing in first-year seminar and writing programs at the 51st Annual Northeast Modern Language Association Convention in Boston.

Tiffany Griffith

* Financial Aid for Summer Courses

If you are seeking financial aid for summer courses at UE, please complete a Summer Financial Aid Application. The application will allow our office to determine the types of aid for which you may be eligible.

Amy Sowders



* MVC Cancels All Intercollegiate Competitions, Including MVC Championships, Through End of 2019-20 Academic Year

The Missouri Valley Conference has announced that it has canceled all intercollegiate competitions, including MVC championships, through the end of the 2019-20 academic year.  The MVC Presidents Council made this decision today with the well-being and safety of its student-athletes, administrators, coaches, media and fans in mind.


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