Phase II has begun, and the two production copiers have been relocated to two campus locations and are being set up for departmental staff access. Please review the following information which includes Phased Copier Transitions/Changes Progress, Copy Options (reminder) , Copy Rates, Training for Production Copiers, and Copy Guidelines (Revised).
Phased Copier Transitions/Changes
Phase I: Closure of Copy Services Effective June 1, 2019. (Completed)
Following the closure of CS, anyone with copy requests, will be responsible for handling their copy requirements and arrangements themselves (see Copy Options below).
Phase II: Relocation of (2) Production Copiers (In progress)
CS equipment preparation/removal/relocation began on Friday afternoon, May 31. This transition is expected to take a few days to complete. The Koch 2nd floor satellite copier will be taken off-line upon the installation of the Color Production Copier (C70).
CS Production Copiers |
Campus Relocation Site |
Large Black/White Copier (D125) |
OH 2nd Floor (Rm 231) |
Color Copier (C70) |
KC 2nd Floor |
Phase III: Reduction of Satellite Copier Fleet
Phase III will include the reduction of the satellite copier fleet in July at the conclusion of current leases. The following satellite copiers will be reduced/removed with suggested alternate satellite copier locations as indicated below:
Satellite Copier Reduction |
Alternative/Replacement Copier Locations |
Olmsted 1st Floor, Admission |
OH231 (Production Black/White) |
Olmsted 2nd Floor |
OH231 (Production Black/White) |
Olmsted 3rd Floor |
OH231 (Production Black/White) |
Koch 2nd Floor Hallway |
KC 2nd Floor hallway (Production Color) |
Koch 3rd Floor Hallway |
KC 2nd Floor hallway (Production Color) |
Igleheart Basement |
Igleheart (previously relocated from 2004 Lincoln) |
Copy Rates
White copy paper (8.5” x 11”, #24), will continue to be included in the cost per copy.
Copy Rate |
Cost Per Impression |
Black/White Copy |
$0.08 |
Color Copy |
$0.20 |
Notes:
• Black/White copy rates remain the same as FY18-19 rates and includes 8.5” x 11” white copy paper and staples.
• Color copy will be available upon the installation of the Koch production copier located on the 2nd floor.
• Copy rates are subject to change, as applicable.
Training for Production Copiers
Following production copier relocations, copier training will be scheduled for those interested in learning more about using the production equipment. Watch for training announcements via AceNotes and the Copy Services website on AceLink. Those interested in training may email distributionservices@evansville.edu.
Copy Options (REMINDER!)
In lieu of the traditional Copy Services Request, individuals can now use their authorized access copy code on any campus copier.
Option 1: Utilize a Satellite Copier
While a reduction in the number of satellite copiers is occurring, satellite and production copiers are available in the following locations on campus:
Satellite Copier Locations (8):
- Carson Center
- Hyde Hall, 2nd Floor
- Ridgway Center, 2nd Floor
- Fine Arts
- Koch Center, 2nd Floor
- SOBA, 1st Floor
- Graves Hall, 2nd Floor
- Olmsted Hall, OH231
Anyone with an authorized access copy code may utilize these machines.
Option 2: Utilize a Relocated Production Copier
Relocated Production copiers and equipment will be available using access codes to meet a variety of copy needs beyond routine copy job requirements (large and small quantities, manuals, posters, binding, etc.).
Additional equipment includes a shrink wrapper, cutter, document shaker, and spiral binder that will also be in OH 231 with the black/white production copier.
Option 3: Utilize a Local Vendor
Local vendors such as Office Depot Print/Copy Shop may be used for copy jobs that do not require Office of Content Design or Marketing approval. For example, large student project posters.
Note: The Office of Marketing & Communications will continue to manage collateral material utilizing UE logos and brand marks. They will also continue to manage the printing of brochures, flyers, programs, certificates, invitations, business cards, and stationery. Please complete the required marketing request and UE Requisition for Purchase order as usual for these jobs.
Copy Guidelines – (Effective June 1, 2019) REVISED 6/10/19
1. All copiers including the relocated production copiers will continue to operate using copy access codes.
2. Copy Service Request Forms and the “\\uefile\uecommon\copy services drop folder” (unsecure) or “\\uefile\uecommon\CS1” (secure) sites will be no longer be used or necessary.
3. Departments will have access to remaining CS production supplies (combs, colored paper, staples, etc.) while remaining CS supplies last at no cost. Remaining CS supplies will be in OH 231.The shrink wrapper will be in the UE Bookstore. for access, contact the UE Bookstore.
4. Once the remaining CS supplies are gone, Departments are responsible for purchasing and maintaining their departmental copy supplies, such as copy paper, spiral combs, etc. needed to complete a copy job.
Copy Supplies |
UE Purchase Method Available for Copy Supplies |
White paper |
In-House Office Supply form (See Central Receiving website) |
Color paper |
Office Depot, Midland Paper (Pcard purchase) |
Cardstock |
Office Depot, Midland Paper (Pcard purchase) |
Spiral Combs |
Office Depot (Pcard purchase) |
UE Invitations |
Contact Office of Content Design (Marketing Request) |
UE Certificates |
Contact Office of Content Design (Marketing Request) |
UE Letterhead |
UE Requisition for Purchase Order & Marketing Request |
UE Envelopes |
UE Requisition for Purchase Order & Marketing Request |
Pcard Envelopes |
In-House Office Supply form (See Central Receiving website) |
Note: Toner and staples are provided and available upon request via the copier liaison in your building.
5. White copy paper 8.5” x 11” will be provided and is included in the cost per copy as of June. Departments will purchase and maintain all paper supplies as indicated in number 4 above.
6. The Office of Marketing & Communications will continue to monitor the use of the UE Brand and Logo. (No Change) Brand Guidelines may be viewed online.
7. The Library will continue to review documents and assist with proper copyright use. (No Change)
8. The Office of Content Design will handle requests for UE certificates and invitations, as indicated in number 4 above. (No Change)
Additional information regarding this transition will be forthcoming and communicated in AceNotes and available on the Copy Services website until a new site entitled “Copiers” is available.
Submitted by Kim Winsett.
|